Admin Executive

Job Summary

The Admin Executive will be responsible for managing administrative and commercial support activities, with a strong focus on SAP-based procurement, vendor coordination, and invoice processing. The role ensures smooth administrative operations, accurate documentation, and compliance with company policies and procedures.

Key Responsibilities

• Manage day-to-day administrative and office support functions at site/corporate level.

• Handle SAP MM transactions related to procurement and administration activities.

• Create and process Service Entry Sheets (SES) in SAP for services rendered by vendors.

• Perform Goods Receipt Note (GRN) entries in SAP for materials received at site.

• Coordinate with internal stakeholders and vendors for timely delivery of materials and services.

• Manage vendor onboarding, coordination, and performance tracking.

• Process and verify vendor invoices in SAP, ensuring accuracy and compliance with PO/contract terms.

• Follow up with finance and vendors for timely invoice booking and payment processing.

• Maintain proper documentation of POs, SES, GRNs, invoices, and contracts as per audit requirements.

• Ensure compliance with Adani Energy Solutions’ policies, procedures, and statutory requirements.

• Support audits by providing necessary documents and SAP reports.

• Assist in cost control, MIS reporting, and administrative reviews as required.

Required Skills & Competencies

• Hands-on experience in SAP with strong knowledge of SAP MM module

• Proficiency in SES creation, GRN posting, and Invoice Processing

• Strong Vendor Management and coordination skills

• Knowledge of procurement and administrative workflows

• Good communication and interpersonal skills

• Attention to detail and strong documentation abilities

• Ability to work in a fast-paced, deadline-driven environment
  
  

Qualification & Experience

• Graduate in any discipline

• 1-5 years of relevant experience preferred