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Admin Executive

Administration
1 - 5 Yrs
Ahmedabad, Gujarat
Graduation

Job Summary

The Admin Executive will be responsible for managing administrative and commercial support activities, with a strong focus on SAP-based procurement, vendor coordination, and invoice processing. The role ensures smooth administrative operations, accurate documentation, and compliance with company policies and procedures.


Key Responsibilities

  • Manage day-to-day administrative and office support functions at site/corporate level.

  • Handle SAP MM transactions related to procurement and administration activities.

  • Create and process Service Entry Sheets (SES) in SAP for services rendered by vendors.

  • Perform Goods Receipt Note (GRN) entries in SAP for materials received at site.

  • Coordinate with internal stakeholders and vendors for timely delivery of materials and services.

  • Manage vendor onboarding, coordination, and performance tracking.

  • Process and verify vendor invoices in SAP, ensuring accuracy and compliance with PO/contract terms.

  • Follow up with finance and vendors for timely invoice booking and payment processing.

  • Maintain proper documentation of POs, SES, GRNs, invoices, and contracts as per audit requirements.

  • Ensure compliance with Adani Energy Solutions’ policies, procedures, and statutory requirements.

  • Support audits by providing necessary documents and SAP reports.

  • Assist in cost control, MIS reporting, and administrative reviews as required.


Required Skills & Competencies

  • Hands-on experience in SAP with strong knowledge of SAP MM module

  • Proficiency in SES creation, GRN posting, and Invoice Processing

  • Strong Vendor Management and coordination skills

  • Knowledge of procurement and administrative workflows

  • Good communication and interpersonal skills

  • Attention to detail and strong documentation abilities

  • Ability to work in a fast-paced, deadline-driven environment

Qualification & Experience

  • Graduate in any discipline

  • 1-5 years of relevant experience preferred


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Finance Controler

The main purpose of this role is to coordinate understanding business issues, planning cash flow, Budgeting & MIS, Training etc. You should prepare file-related information, the more in - depth, manage the team. You should be able to recommend best practices that ensure project timelines, ensure Governance & compliance, promote our company's financial well - being. You should execute the strategic key initiatives taken for the overall project.

 

  • Review of Monthly MIS, Reporting and highlight variances to senior management.               
  • Strategies Cash flow Planning and ensure payments on time             
  • Annual Budgeting plan                        
  • Involvement in strategic decisions and planning                     
  • Insurance planning & coverage at the right time               
  • To finalize Key initiatives and execution within timelines to get maximum benefit to the organization                        
  • Coordinate with the commercial team and streamline payment terms as per business requirement                     
  • Involvement in project financing and Rating exercise for project                   
  • MIS for various business scenarios                  
  • Prepare projections based on project requirement                  
  • Ensure compliances relating to companies’ act, transfer pricing, taxation laws, RBI, FEMA, MSME guidelines etc              
  • Relationship with banks and ensuring smooth flow of banking activities                   
  • Ensure loan documentation, covenants compliance, submission of compliance documents on time etc                        
  • Maintain relationship with stakeholders like commercial team, project team and Abex team.
  • Effective team management at corporate & site office                       
  • Resolve site related accounting issues                        
  • Adherence to Group SOP/DOA
  • Tax (Direct & Indirect tax) planning for project related activities

 

Educational Qualification:                              

 

Chartered Accountant                        

Experiences:                            

5 to 12 years                         

A degree in Finance or Accounting.                            

Proven experience in Taxation, Treasury management, Automation, strategic planning & decision making, Financing etc   

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About us

We are a team of passionate people whose goal is to improve everyone's life through disruptive products. We build great products to solve your business problems.